Processing of (personal) data by the entity in charge of the online application process

Processing of Personal Data by the Controller Responsible for the Online Application Process

General Information
This privacy notice informs you about how we process your personal data collected during the online application process.

Controller
Vindelici Advisors AG
Konrad-Adenauer-Allee 53
D-86150 Augsburg, Germany
Phone: +49 (0) 821 / 20 70 80 – 0
Contact: datenschutz@vindelici.com

Definition of Personal Data
Personal data includes all information relating to an identified or identifiable natural person. This includes, for example, your name, address, phone number, email address, date of birth, and details about your professional background. Information that is processed without reference to your identity (e.g. purely statistical data without personal reference) is not considered personal data.

Purpose of Data Processing
Your personal data is processed solely for the purpose of managing the application process and assessing the potential establishment of an employment relationship (§ 26 para. 1 BDSG, Art. 6 para. 1 lit. b) GDPR).
If you voluntarily provide special categories of personal data as part of your application (e.g. information about a disability or health data), the processing of such data is based on your voluntary disclosure in accordance with Art. 9 para. 2 lit. b), h) GDPR in conjunction with § 26 para. 3 BDSG.

Scope of Data Processing
When you apply via our online form or by email, the following data is typically processed:

First and last name
Email address
Telephone number
Source of the application (e.g. job portal, referral)
Application documents (e.g. cover letter, CV, certificates, which may include additional personal data such as date of birth or address)
Only authorized personnel from the HR department or relevant specialist teams have access to your data.

Storage and Deletion
Your personal data is generally stored only for as long as is necessary to carry out the application process:

In case of rejection: data will be deleted no later than 6 months after the conclusion of the process.
In case of employment: data will be stored for at least the duration of the employment relationship.
Statistical evaluations (e.g. applicant rates) are carried out exclusively on the basis of anonymized metadata.

Legal Basis
The processing of your data is based on the following legal grounds:

Art. 6 para. 1 lit. b) GDPR in conjunction with § 26 para. 1 BDSG (implementation of pre-contractual measures/application process)
Art. 9 para. 2 lit. b), h) GDPR in conjunction with § 26 para. 3 BDSG (processing of special categories of personal data)

Disclosure to Third Parties
Your data is transmitted in encrypted form (TLS) to the applicant database of our service provider Personio GmbH, which acts as a processor pursuant to Art. 28 GDPR. A corresponding data processing agreement is in place.
Further information about the service provider can be found here: https://www.personio.de/impressum/

Data Subject Rights
Under applicable law, you have the following rights in particular:

Right of access (Art. 15 GDPR)
Right to rectification (Art. 16 GDPR)
Right to erasure (Art. 17 GDPR)
Right to restriction of processing (Art. 18 GDPR)
Right to data portability (Art. 20 GDPR)
Right to object (Art. 21 GDPR)
Right to withdraw your consent (Art. 7 para. 3 GDPR)

To exercise your rights, please contact our data protection officer (see Section 2 of our general privacy policy: https://undconsorten.de/index.php/de/datenschutz).

Changes to This Privacy Notice
We reserve the right to update this privacy notice as necessary, especially in the event of changes in legal requirements or our application process. The version available at the time of your application applies.

Processing of (personal) data by the operator of the recruitment website

General information

This recruitment website is operated by Personio SE & Co. KG, which offers a human resource and candidate management software solution (https://www.personio.com/legal-notice/). Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. The sole controller of this data within the meaning of article 24 of the GDPR is the enterprise carrying out this online application process. Personio’s role is limited to operating the software and this recruitment website and, in this context, being a processor under article 28 of the GDPR. In this case, the processing by Personio is based on an agreement for the processing of orders between the controller and Personio. In addition, Personio SE & Co. KG processes further data, some of which may be personal data, to provide its services, in particular for operating this recruitment website. We will refer to this in more detail below.

The controller

The controller under data protection law is:
Personio SE & Co. KG
Seidlstraße 3
80335 München
Tel.: +49 (89) 1250 1004
Entry in the commercial register
Commercial register entry number: HRA 115934
Registration Court: Amtsgericht München
Data Protection Officer contact: privacy@personio.com

Access logs (“server logs”)

Each access to this recruitment website automatically causes general protocol data, so-called server logs, to be collected. As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. Without this data, it would, in some cases, be technically impossible to deliver or display the contents of the software. In addition, processing this data is absolutely necessary under security aspects, in particular for access, input, transfer, and storage control. Furthermore, this anonymous information can be used for statistical purposes and for optimizing services and technology. In addition, the log files can be checked and analyzed retrospectively when unlawful use of the software is suspected. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. Generally, data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp of the access to the software is collected. The scope of this log process does not exceed the common log scope of any other site on the web. These access logs are stored for a period of up to 7 days. There is no right to object to this.

Error logs

So-called error logs are generated for the purpose of identifying and fixing bugs. This is absolutely necessary to ensure we can react as quickly as possible to possible problems with displaying and implementing content (legitimate interest). As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. When an error message occurs, general data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp upon occurrence of the respective error message and/or specification is collected. These error logs are stored for a period of up to 7 days. There is no right to object to this.

Use of cookies

So-called cookies are used on parts of this recruitment website. They are small text files which are stored on the device with which you access this recruitment website. As a general rule, cookies serve the purpose of ensuring secure access to a website (“absolutely necessary”), implementing certain functionalities such as standard-language settings (“functional”), improving the user experience or the performance of the website (“performance”), or placing targeted advertisements (“marketing”). On this recruitment website, we generally use only cookies that are absolutely necessary, functional or performance-related, in particular for implementing certain default settings such as language, for identifying the job advertising channel, or for analyzing the performance of a job advert via which a user accessed this recruitment website. The use of cookies is absolutely necessary for providing our services and thus for the performance of the contract (article 6 (1) b) of the GDPR). Period of storage: up to 1 month or until the end of the browser session Right to object: You can determine via your browser settings whether you allow or object to the use of cookies. Please note that deactivating cookies may result in limited or completely blocked functionalities of this recruitment website.

Rights of data subjects

If Personio SE & Co. KG as the controller processes personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR. To assert your rights as a data subject in relation to the data processed for the purpose of operating this recruitment website, please refer to Personio SE & Co. KG’s Data Protection Officer (see item B).

Concluding provisions

Personio reserves the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the services offered, for example when new services are introduced. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.