Processing of Personal Data by the Controller Responsible for the Online Application Process

General Information
This privacy notice informs you about how we process your personal data collected during the online application process.

Controller
Vindelici Advisors AG
Konrad-Adenauer-Allee 53
D-86150 Augsburg, Germany
Phone: +49 (0) 821 / 20 70 80 – 0
Contact: datenschutz@vindelici.com

Definition of Personal Data
Personal data includes all information relating to an identified or identifiable natural person. This includes, for example, your name, address, phone number, email address, date of birth, and details about your professional background. Information that is processed without reference to your identity (e.g. purely statistical data without personal reference) is not considered personal data.

Purpose of Data Processing
Your personal data is processed solely for the purpose of managing the application process and assessing the potential establishment of an employment relationship (§ 26 para. 1 BDSG, Art. 6 para. 1 lit. b) GDPR).
If you voluntarily provide special categories of personal data as part of your application (e.g. information about a disability or health data), the processing of such data is based on your voluntary disclosure in accordance with Art. 9 para. 2 lit. b), h) GDPR in conjunction with § 26 para. 3 BDSG.

Scope of Data Processing
When you apply via our online form or by email, the following data is typically processed:

First and last name
Email address
Telephone number
Source of the application (e.g. job portal, referral)
Application documents (e.g. cover letter, CV, certificates, which may include additional personal data such as date of birth or address)
Only authorized personnel from the HR department or relevant specialist teams have access to your data.

Storage and Deletion
Your personal data is generally stored only for as long as is necessary to carry out the application process:

In case of rejection: data will be deleted no later than 6 months after the conclusion of the process.
In case of employment: data will be stored for at least the duration of the employment relationship.
Statistical evaluations (e.g. applicant rates) are carried out exclusively on the basis of anonymized metadata.

Legal Basis
The processing of your data is based on the following legal grounds:

Art. 6 para. 1 lit. b) GDPR in conjunction with § 26 para. 1 BDSG (implementation of pre-contractual measures/application process)
Art. 9 para. 2 lit. b), h) GDPR in conjunction with § 26 para. 3 BDSG (processing of special categories of personal data)

Disclosure to Third Parties
Your data is transmitted in encrypted form (TLS) to the applicant database of our service provider Personio GmbH, which acts as a processor pursuant to Art. 28 GDPR. A corresponding data processing agreement is in place.
Further information about the service provider can be found here: https://www.personio.de/impressum/

Data Subject Rights
Under applicable law, you have the following rights in particular:

Right of access (Art. 15 GDPR)
Right to rectification (Art. 16 GDPR)
Right to erasure (Art. 17 GDPR)
Right to restriction of processing (Art. 18 GDPR)
Right to data portability (Art. 20 GDPR)
Right to object (Art. 21 GDPR)
Right to withdraw your consent (Art. 7 para. 3 GDPR)

To exercise your rights, please contact our data protection officer (see Section 2 of our general privacy policy: https://undconsorten.de/index.php/de/datenschutz).

Changes to This Privacy Notice
We reserve the right to update this privacy notice as necessary, especially in the event of changes in legal requirements or our application process. The version available at the time of your application applies.

Assistenz Team & Office (all genders)

Documents